Google Drive’s “One More Thing”

During FETC 2014 at the end of January/first of February, I had the opportunity to present a short session in the teaching theater at Google’s space in the exhibit hall. I chose to share about all the extra things Google Drive will do beyond what we know it to do – Docs, Sheets, Slides, Forms, and Drawings (probably the first three more than anything). What most don’t notice is the option to click on that says, “Connect More Apps” when the Create button is clicked in Google Drive.

Google Drive has so much more to offer teachers and students than how it comes “out of the box”! We are talking about putting powerful web apps at our students’ disposal right from within Google Drive. Via the web and for free! Apps that edit photos, edit videos, create diagrams, dynamic presentations, and more. The beauty of these apps being connected to a student’s Google Drive is that the files save right into Google Drive. Some apps even automatically create a folder for you where the files are stored. These powerful web apps are now available to all students to access from any computer connected to the web.

Web-based programs accessible via the web isn’t necessarily new anymore, but I believe the integration with Google is a key component with as many schools that are “going Google” with Google Apps for Education and Chromebooks.

If you’d like to see some of my favorites check out the slides below!

Advertisements

Google Drive Workflows to Use with Students

driveOne of the most common questions teachers have had lately is regarding the best way to have students share work with them and vice-versa via Google Drive. In my opinion this is the best feature of Google Apps for Education; the ease of sharing and collaborating with your fellow teachers and students.  It really simplifies your workflow and we aren’t confined to emailing attachments back and forth or accessing items via a network drive that’s only accessible at school.

When you’re wanting to use Google Docs/Drive with students, figuring out which workflow works best for you is one of the biggest challenges. How to access something I want students to turn in to me? How do I put a file out there for my students to have access to? I wanted to share a couple ways that teachers in my district have been doing that. I know they aren’t the only ways it can be done but teachers have had a lot of success with them.

“Out of the box” Sharing

Teacher creates the folder and manages the sharing – The sharing features that are already built in to Google Drive are very handy. I’ve had some teachers that have found it useful to create a folder and then share that entire folder with their students. This gives students access to the folder, they can then move it to their “My Drive” work space, and can then place any necessary documents in that folder that they need to have access to. If you’re going to go this route I would recommend creating a class folder and then creating a folder for each student inside of that.  This brings up an important digital citizenship conversation at this point that needs to happen. At this point your students will be able to access each others’ folders. If this were to become an issue you would need to go to the sharing settings for each individual folder and take each student off except for the student whose folder it is. Then your students will see the class folder, and inside that they will only see their folder. This option can take a while depending on how many students you have but it’s a one-time setup at the start of a school year or each semester.

Student creates the folder and shares with you – This is the option that I usually suggest for students in grades 3 through 12. I would have the student create a folder and they share the folder with you. I would strongly encourage to create a standard naming convention you’d like all your students to use when they create the folder (ex. Name followed by 2013-14, hour 2, American History etc.). The teacher could even take it a step further and ask students to create more folders inside that folder (ex. subject folders or a folder called ‘work to turn in”, etc.). This option puts the student as the owner of the folder and it can easily become a digital portfolio of their work for that school year.

Google Scripts

Google Scripts is a part of Google Apps that I can always find something new to learn about. If you don’t know what Google Scripts are, they are additions you install on a Google Spreadsheet to create various automated functions.  One of those scripts is called gClassFolders; which is one of the most popular scripts out there for teachers to use.

Like I said before, a script is something you install on a Google Spreadsheet. So what a teacher would do is set up a normal Google Spreadsheet with all of their students’ information on it. This would be their email address, Name, class, hour, etc. Whatever identifying information you’d like to have for each student.  Then you will need to run the gClassFolders script. If you go to this spot on their site you can make a copy of their Google Spreadsheet that’s already ready to go or you can watch their video tutorial that explains how to install the script yourself.

So once you set up the spreadsheet and run the script, it automatically creates folders for you and all of your students with the appropriate sharing permissions applied. It looks something like this:

folders-with per

gClassFolders example from gclassfolders.com

As you can see above it automatically makes a folder for the subject, and inside that folder there are assignment folders for each student to turn in their work (private only to you and them), a place to put documents that the whole class can edit and a place to put documents that the whole class can view. There’s also a teacher folder that’s just for you. All the sharing and folder creation is done from one place (Google Spreadsheet) that you manage.

While I know these are the only ways to have a successful workflow in Google Drive, these have been very beneficial to many teachers. The first couple are usually what teachers start with once they have a good grasp on using Google Docs and then move to something like gClassFolders that’s a bit more advanced.

If you have any other favorite ways to manage student work please share them in the comments section!


Create a Digital Hub for Your Classroom with Google Sites

This blog post is a guest post for ISTE Connects.

For teachers in my district — and in many others — Google Sites is quickly becoming the preferred way to create robust, media-rich websites for classrooms, grade levels and departments. Because this free web design tool is integrated with Google Apps for Education, educators can collaboratively create websites from anywhere.

Continue reading this post over at ISTE Connects to find out how to get started and some tips for using Google Sites.


Reflections on Teaching with Glass

Guest post by Andrew Vanden Heuvel, teacher and Google Glass Explorer. He blogs here.

I’ve had Google Glass for about two months now – one of the only teachers in the world to have the futuristic device. If you’re jealous, don’t be. There isn’t all that much Glass can do yet. You can take pictures/videos, search, get navigation, or check your messages, but you can already do all that with your smart phone. So, when it comes to Google Glass, we have to wonder: What good can it really do for us in education?

When I applied to Google’s #ifihadglass contest, I only had a vague notion that I would try to use Glass to capture science in everyday life and share that with my students.

I work extensively in the world of online and blended learning where video content is an essential element of every course. I’m often frustrated, frankly, by video lessons that are long, dry, and boring (Khan Academy, anyone?). Sure, the videos contain all the content, but they don’t make learning interesting or fun. To me, Google Glass offers a unique opportunity to bring a new perspective (quite literally) to online video lessons.

Using Glass, I have created a video series called “STEMbite.” These engaging bite-size videos show the science and math that can be found in everyday life, all from a unique first-person perspective. As students ride along in my head (scary, I know), they can start to see the world as I do – a place full of amazing applications of math and science. Rather than try to explain all of the content, my goal is to motivate and inspire students to learn more. Here’s a favorite example:

Through these videos I hope to bring back the enthusiasm and excitement that math and science deserve, all the while training our students’ minds to start wondering about the crazy science that surrounds them in everyday life.

To see more STEMbite videos, visit STEMbite.com.


Moving Existing Files to Google Drive – A Review

I’ve taught about Google Drive/Docs many times in person and virtually. Many teachers have decided to completely move all of their files to the cloud to store them and edit them via Google Drive. The idea of having access to your stuff from any device connected to the web is really appealing; coupled with the collaboration features that Docs offers.

As the school year comes to a close, you might be thinking that you’re ready to move files (upload) to Google Drive. We had several of our teachers asking for a reminder about how to do this, so I thought I’d make a quick tutorial that will walk you through the process. Something to keep in mind when doing this is if you want to be able to view the file via Google Drive or edit the file via Google Drive. Some of the verbiage I used in the video is specific to our teachers, but I decided to share it here on my blog too as I thought it might be helpful to others.

Enjoy!


The New Google+ Hangouts App & Extension for Chrome

This week Google rolled out the new version of Google+ along with a redo of Hangouts. If you want to read the full details be sure to check out this post over on the Google+ blog. The post also has the links that will take you to downloading the new Hangouts app/extension for Android, iOS, and Chrome.

I wanted to share a quick post that explains the app and extension that are specific to Chrome.

Video Call Launcher for Hangouts

screen-capture-2

This app from the Chrome Web Store is exactly what the title says; once you install the app and click it, you are taken straight into a new video Hangout session and can invite whomever you need to. I like this app because you don’t necessarily have to start from your Google+ home page to start a video hangout. Start a new tab, click the app icon, and you’re off and running.

Hangouts Extension

screen-capture-1Again, without having to head to your Google+ home page or your Gmail inbox first, you can jump right into your Hangout chats with this handy extension. It opens your Hangouts chat window in the lower right corner of your screen and you’re chatting away without leaving what you’re currently working on. You can tuck it away even lower in the bottom-right corner by minimizing it.

I’m really enjoying the new look and feel to Google+; especially the redesign of Hangouts. I have an iPhone and am also enjoying the iOS version of Hangouts too. Hangouts are a great way for us to connect our classrooms to learn and collaborate globally.


Google Docs for Administrators – 5 MORE Ideas

'google' photo (c) 2012, SEO - license: http://creativecommons.org/licenses/by-sa/2.0/

Just barely over a year ago I wrote a post titled Google Docs for Administrators – 5 Ideas to Get Started. To date that post has been my most popular ever since I began blogging. So thank you to so many who have read it and shared it via various networks.

As the current school year has progressed, myself and the rest of our team have worked multiple times with administrators in our district on how they can use Google Apps. More specifically, Google Docs. Many of our administrators have made this a learning commitment for themselves so they can model effective use for their teachers. Major kudos to them for doing so!

I made a quick list of the ways we have seen administrators using Google Docs this year at their buildings so I thought I’d write this sequel to last year’s post to give you some more ideas to try. If you’re not an administrator, be sure to share this with him/her!

1. Master Scheduling

Spring is the time of year when all schools begin working on the building’s master schedule for the upcoming school year. From everything to planning periods to lunch to early release days. It all has to be scheduled well before next school year even begins. Google Docs is a great way to collaboratively build this schedule with your administrative team or your scheduling committee. I recently worked with an administrator doing this and it was all put together on a Google Spreadsheet. Each specific schedule had its own tab across the bottom. The planning team will be meeting to collaboratively edit the schedule(s) and then once it is finalized, it will be shared with the entire staff via a Google Docs link.

2. Grade Level/Department Collaboration

Our district has a late start day once per week to allow teachers and staff to collaborate in their PLCs (professional learning communities). During this time we have grade levels collaborating at the elementary level, and more specialized departments meeting in various places around the district. Many of the PLC teams this year have chosen to keep all of their collaboration topics, agendas, and minutes in Google Docs. This way the entire team has access to the information during PLC time and can easily access it after PLC time is over. Where administrators have loved this is how the notes, minutes, etc. that their teachers keep can quickly and easily be shared with them. For example, I helped one of our elementary principals set up a shared folder for each grade level and then shared those folders with the appropriate teachers. Teachers then were able to drop the necessary docs into the folder shared by the principal. The principal then was able to access everything and leave feedback and other comments directly on the document.

3. End of Year Fun

With the end of another school year approaching, many schools (around here at least) have either a school carnival or a school “field day”.  Again, while it is beginning to sound redundant, the collaborative component and anytime/anywhere access makes everything flow much more smoothly. Google Docs is a great way to organize events like this to multiple committees that include both teachers, parents, and other stakeholders from the community. Using Google Forms can also be a great way to get community involvement and support for events such as these.

4. Sharing Among Administrators

Given the busy schedule that many administrators have, their time to get together with other district administrators face-to-face is pretty limited. Collaboration and sharing in Google Docs can be a great supplement to the “facetime”.  Administrators can brainstorm ideas in a Google Doc or using a Google Drive app like Lucidchart they can create flowcharts and diagrams to collaboratively plan and share. Administrators like to be social and talk shop just like teachers do so Google Docs offers them another way to do this and learn from each other at the same time. Making updates to commonly used forms, ideas for assemblies, instructional technology implementations, PTA events, etc. all can be shared via Google Docs between administrators.

5. Inventories and other Record Keeping

So we all know that the amount of paperwork and record keeping  required of principals is enormous. This can be things like keeping an inventory of technology equipment, building expenditures, professional development, and behavior referrals just to name a few. Moving this kind of information to Google Docs (make sure this is acceptable with your district before replacing any existing forms) can make editing and sharing with other district leaders or office staff a breeze.

Administrators and teachers alike can sometimes be hesitant to move things to “the cloud”. It’s still a new way of working for many educators and educational leaders. Please don’t feel like you have to try multiple things at the same time. I’d definitely recommend not doing that! Pick one thing to transition to this new way of doing things and get really comfortable with it. Then add on something else. I’ve seen comfort levels gradually increase; (usually with some speed bumps along the way) which leads to increased usage, leading to sharing with others, leading to finding better ways of doing things.